Running a successful board meeting requires a wide range of skills that range from the preparation of materials for board meetings to the facilitation of productive discussions. A well-run board meeting should lead to action items that are implemented following the meeting to assist in driving forward. Effective board governance is crucial to success in these areas. It encourages a range of perspectives, facilitates deliberations that lead to innovative insights, and promotes productive deliberations.
Create an agenda and distribute it in advance
Effective board meetings begin with a well-planned agenda that provides a roadmap for discussion and ensures all critical topics are addressed. Members of the board should be encouraged to review agendas in advance of the meeting and suggest changes or additions if necessary. A clear and concise meeting agenda will help keep the discussion on topic and avoid it getting too long or diverting off topic.
Conduct an Open Call to Determine Quorum
Assure that all board members can attend the meeting. This can be accomplished using a roll-call, an online tool like Krisp or the documents that govern the meeting to determine the number of persons required to conduct business.
Encourage Participation
Everyone involved must be involved to be able to engage in productive discussions. This can be accomplished by encouraging board members to speak their views, extending out to those who might not be as vocal, and by facilitating discussion with tools like decision matrices and SWOT analysis. It is also essential that all viewpoints are respected and appreciated, regardless of whether they agree with the general consensus of the meeting.
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